700 Graham Rd
Cuyahoga Falls, OH 44221
Alternative Software RFP-ITQ Update
Phase II of the alternative fiscal software project was completed by MCOECN November 4 – 6 in Columbus. In order of presentation, Sungard’s eFinance PLUS, Weidenhammer’s Alio and Microsoft’s Dynamics were demonstrated to the committee and remotely to the 15 participating ITCs across the state. Tyler’s Munis system did not meet the requirements of the committee and was eliminated from the process in phase I.
Representing our consortium in this endeavor are;
Arlene Mohammadpour Payroll Supervisor of Parma CSD,
Dan Bowman Treasurer/CFO of Parma CSD,
Dan Hoyt Assistant Director of Human Resources of Parma CSD,
David Hoskins, Treasurer/CFO of Cuyahoga Falls CSD,
Karen Obratil, Treasurer/CFO of Nordonia CSD,
Lisa Nash NEOnet Fiscal Services Senior Specialist and
Matt Gdovin Executive Director of NEOnet, and
Savannah Greenwood, NEOnet Fiscal Support Specialist.
The next step will be to take a closer look at each product’s payroll process and then begin negotiation of cost. A January goal has been set for final contract negotiations to be completed.
Affordable Care Act Tracking Update
The NEOnet fiscal team has been busy helping consortium members with their ACA tracking/ reporting questions. As of today, consortium members have selected 5 different ACA tracking software programs that we are aware of. They are;
ACA Track – 1 member
NEOnet itself does not have enough employees (50 or more) to be required to report for ACA and also cannot access your third party software but, is able to help with USPS extract questions. The fiscal team has a current goal of establishing one extract program in Reflections that will be able to be used for all ACA third party vendor extracts.
VENSCN / Tax Identification Numbers
In order to comply with IRS regulations, all consortium members will now have to match their vendor Tax Identification Numbers (TIN's) with the IRS database before 1099s can be issued. To make this possible, SSDT is adding a new field to VENSCN and VENLOAD in USAS.
To process TIN’s with the IRS, district personnel must first register to use e-services and select a username, password and PIN. Then they can register to use TIN Matching from the suite of e-service products available. The TIN Matching system is accessible 24 hours a day, seven days a week. Support services include on-line tutorials to assist customers with the registration, application and TIN Matching process. You do not need to be a registered user to access and view these tutorials. Customer assistance is also available toll-free at 1-866-255-0654, 7:30 a.m. to 7 p.m., EST, Monday through Friday. Please also see - Pub 2108-A, On-Line Taxpayer Identification Number (TIN) Matching Program for more information. You can also view a 2012 Federal, State, Local Government (FSLG) webinar that includes an illustration of the TIN Matching program.
VENSCN is located within Reflections Client at USAS - USAS_MNT - USASCN – VENSCN
VENLOAD is located within Reflections Client at USAS – USAS_MNT – USALOAD - VENLOAD
To access vendors In USASWEB – click on Vendors then click on New or Query.
State Software Redesign
SSDT has been busily working on the redesign of the current fiscal state software and are now predicting January release date! As details are released we will keep you up to date. Below is a link to a short video of the USAS redesign project. It demonstrates the modern look and functionality of the new program. https://www.youtube.com/watch?v=2llWck4YgrI
5 Yr Forecast Submission Period
All consortium member 5 Year Forecasts were successfully submitted before the October 31st deadline. Follow this link to the ODE website to look up your forecast. http://fyf.oecn.k12.oh.us/
SERS Technology Change
SERS is making a change to provide enhanced security for employers and ITCs that exchange electronic files with SERS using the Secure File Transfer Protocol (STFP) server. This change does not affect employers that report contributions using eSERS.
This change involves replacing the existing SFTP server at SERS with a new one. Every server at SERS has a unique identifier, called its security fingerprint. When users connect to the new server, they will be asked to verify the new server's fingerprint prior to entering their user name and password.
On the weekend of Oct. 30, 2015, SERS will deploy the new SFTP server. Following this deployment, the next time you as an employer or ITC log into sftp.ohsers.org, a message will display on your monitor asking you to verify that the displayed fingerprint matches the following fingerprint: 33:b2:d0:57:37:ff:1f:68:d9:76:4f:fb:f2:f0:1e:31
If the fingerprint on your monitor matches the fingerprint above, please click the button displayed on your monitor to verify that the fingerprints match. If the fingerprints do not match, please contact Employer Services toll-free at 877-213-0861.
November 26-27, NEOnet Thanksgiving Holiday
December 4th, USPS Calendar Year End Meeting from 9:00 – 12:00
December 4th, Five County OASBO Holiday Luncheon @ 12:30
December 15th, Open Lab from 9:00-12:00 or by Appointment
December 16th, Treasurer’s Operating Committee Meeting from 12:00 – 2:00
December 18th, USAS Calendar Year End Meeting from 9:00 – 12:00
December 24-25, NEOnet Christmas Holiday