Trainings

All training will be held in the NEOnet Lab (unless otherwise stated) Please sign up using our calendar links:  https://neonet.org/calendar/month

6/9/16 – DASL/EMIS Open Lab 1:00 PM- 3:00 PM
6/16/16 – DASL/EMIS Open Lab 9:00 AM- 11:00 AM
6/21/16- ODE/ITC EMIS Webinar Live in Room B 1:00 PM
6/21/16- EMIS Excel Training 9:00 AM
6/22/16- ODE/ITC EMIS Webinar Live in Room B 9:00 AM
6/22/16- EMIS Excel Training 1:00 PM
7/13/16 – DASL/EMIS Open Lab 1:00 PM- 3:00 PM
7/21/16 – DASL/EMIS Open Lab 1:00 PM- 3:00 PM
7/26/16 – DASL/EMIS Open Lab 1:00 PM- 3:00 PM

Special Notes:

Starting July 1st the old URLs for DASL, DataMap, Gradebook, ParentAccess, and SpecialServices will no longer re-direct to the new URLs NEOnet began using in December. Please be sure to replace all users internet browser favorites and school districts websites to the new URLs. DASL: https://si.neonet.org; DataMap: https://dm.neonet.org; Gradebook: https://gb.neonet.org; ParentAccess: https://pa.neonet.org; SPS: https://ss.neonet.org.  

Also, as a reminder if you have any changes to any Third Party Vendor changes for the 2016/2017 school year please let the student services team know as soon as possible! You can email any changes to studenthelp[at]neonet[dot]org.

DASL (Student Information) Update
In the 15.3 release there was an enhancement to the Staff Member Schools tab in Security. The list of job functions are now listed in descending order of school year, beginning with the current school year. Prior to this release the list was in random order. 

EMIS Update:

Data Collections recently released:
FY16 Traditional Districts Final Student (S) Collection -version1
FY16 SOES Final Student (S) Collection – version 3
District need to be sure to submit their data for these collections since these version of the data collector include records types that were not included in previous windows.  Be sure that your district has submitted FY16 Final Calendar collection with any adjustment since the last submission. Continue submitting the SCR – Student Cross reference at least once a week.

Assessment collections have been schedule to open soon along with the second window for reporting Period FY16L – Staff and Course Collection.

IMPORTANT:
Data Collections Scheduled to close June 3, 2016: Career Tech Assessment Collection FY15
Data Collections Scheduled to close June 10, 2016: Graduation Collection FY15

EMIS Supplementary Grad Rate Form -Opportunity for districts to request a graduation cohort adjustment

EMIS Supplementary Graduation Rate Data applications now can be submitted through the new FORMS application within the SAFE account system. This waiver can be submitted for situations in which the student (or parents) reported doing one thing and then actually ended up doing something else (ex. parents initially reporting they would transfer their child to another Ohio public school, but actually transferred the child to an out-of-state school) and because of the withdrawal code, the student is counting as a non-graduate for either the Class of 2014 (5-year rate) or Class of 2015 (4-year rate). As part of the new waiver form, administrators will answer questions about the original withdrawal reason and provide the correct code that should have been reported. When accessing the application follow the prompts under the Report Card waiver heading. Applications for the 2016 waiver are due June 10. Please note, adjustments for coding errors and other record keeping mistakes cannot be corrected using this form. A separate EMIS data appeals process exists to correct EMIS reporting errors. Please contact the EMIS team at NEOnet if assistance is needed to access this application.

SSID Deactivation – when two unique SSID’s exist for a student.

This process is used when a district’s Longitudinal Grad Rate Report includes the SSID for a student who did not graduate from that district

  • Confirm with the Withdrawn To district that student enrolled and was assigned a new SSID, which was reported to EMIS

  • Deactivate old SSID and associate it with the new SSID

    Deactivation Process occurs at the IBM website. Cohort reassignment occurs at ODE based on IBM file of deactivated SSID’s

NEOnet will be offering EXCEL training June 21st and June 22nd.  The topics included:
Troubleshooting SIS Data using Excel (prior to the data Collector)
Where Kids Count (WKC) Report Leveraging Excel
FTE Report Leveraging Excel
CTE Report Leveraging Excel

More information will be sent out to districts in the near future.

ProgressBook GradeBook Update
 In DASL, there is now the ability to “View Latest Report Card” in the I Want To: menu for a student.  This will show the latest report card ONLY if the grade is sent to DASL from Gradebook.  This would also allow the ability to run permanent record labels in DASL.  Should you wish your elementary report cards to be available under View Latest Report Card in DASL, please notify me for further discussion on the possibility for your district. 

Special Services Update

End User Requirements – The latest version of Safari 9.1 has some issues and is currently not compatible with the Special Services software.

Sign Off Sheets – We would like to have the district sign-off sheets completed and sent to NEOnet by Friday, June 24th.  All 2014-2015 IEP, ETR, 504, BIP, SOP, SP, Other Tasks, and finished Progress Reports should be Completed prior to the software shutdown.  Any task left in Open Task can be over written by any software updates and/or form changes made.  The sign off sheet can be printed at this link from the NEOnet website http://www.neonet.org/documents/327

Reports – The “Sps Open Task by Owner” report can be used to find staff names, that have any tasks in Open Task with start/end dates.  This report should help with tasks that need to be Completed.

Shut Down – The Special Services software will shut down on Friday, July 1st at 3:00pm. 

Summer Access- Please send the names and email addresses of users who will need access over the summer to marrali[at]neonet[dot]org.  When the software is available we will send out an email to this list.

August Admin Training – The dates and times for the August Admin Trainings are posted on the NEOnet website.  We will be going over the Special Services Release 16.0, review case management classes, security, D2D transfer and District Banks.  Please register for one of the trainings online. 

EMIS Module -  Any district interested in using the EMIS Module (Extract/Import) next year, please contact me to arrange a meeting with your district.

 

May
2016
Student Services Update